Hard time accessing your client matters? Lack of space in a Case Room? Lost information? All this leads to frustration and lack of productivity.
The Legal System is a living, breathing organization that can change as often as the tax code! So it is extremely important that Law Offices keep up to date with all new legislative and legal statutes. A Law Office must incorporate legal filing systems that allow effective work flow within the law firm itself. Lawyers, paralegals and legal secretaries always need to have immediate access to their client matter. Losing files is not an option. Having any legal action adjourned or ending up in Appeals Court because a lawyer wasn’t prepared is inexcusable.
Modern Office Systems can help bring method to the madness. While many law offices are switching over to electronic document management systems to store their files, law firms still need to retain hard copy files. In fact, as quoted by the American Bar Association, the following rules apply for Law Firms in New York and Law Firms in New Jersey:
New Jersey uses a records retention period of seven years after the event recorded, rather than measuring the period from the date of the conclusion of the representation.
New York specifies seven kinds of records that must be maintained, and uses a seven-year retention period. Production of records is required in certain enumerated circumstances, specifying that all books and records so produced shall be kept confidential, and members of dissolving firms are directed to make arrangements for maintaining the required records.”
So even if a law firm wanted to get rid of the paper files and client matter surrounding any case, they cannot do so for a predetermined period. This is where Modern Office Systems can help! We have restored order to many law firms and legal institutions throughout New York, Long Island and New Jersey by providing filing system options including high density shelving systems, stationary shelving, wood bookcases that reflect the thoughtful character of your law firm and modular casework furniture that favorably improve the work flow of your business.
And don’t forget…for those legal files that need to remain confidential, we can tailor a storage system that incorporates a high level of security to meet your law firm’s requirements. We can even set up an RFID tracking system so you know which member of your staff accesses the information. If a paralegal, lawyer or secretary opens the system and takes a file, it will be recorded through barcode technology.
So whatever storage solution your law firm requires, whether it includes movable shelving, lateral mobile shelving systems, caseworks, records management systems, mailroom furniture or law book cases, we have the best solution to your legal storage dilemma. While electronic filing systems have brought some convenience and efficiency to law firms, it remains true clear that using a mechanical or electrical high density mobile shelving system to easily store your paper records is still the most effective and convenient way. Take a look at what Modern Office Systems has to offer for your law office. We’ll help you stay on track with all your legal filing needs.
Law Firms
Are client matters what matter to you?
Hard time accessing your client matters? Lack of space in a Case Room? Lost information? All this leads to frustration and lack of productivity.
The Legal System is a living, breathing organization that can change as often as the tax code! So it is extremely important that Law Offices keep up to date with all new legislative and legal statutes. A Law Office must incorporate legal filing systems that allow effective work flow within the law firm itself. Lawyers, paralegals and legal secretaries always need to have immediate access to their client matter. Losing files is not an option. Having any legal action adjourned or ending up in Appeals Court because a lawyer wasn’t prepared is inexcusable.
Modern Office Systems can help bring method to the madness. While many law offices are switching over to electronic document management systems to store their files, law firms still need to retain hard copy files. In fact, as quoted by the American Bar Association, the following rules apply for Law Firms in New York and Law Firms in New Jersey:
New Jersey uses a records retention period of seven years after the event recorded, rather than measuring the period from the date of the conclusion of the representation.
New York specifies seven kinds of records that must be maintained, and uses a seven-year retention period. Production of records is required in certain enumerated circumstances, specifying that all books and records so produced shall be kept confidential, and members of dissolving firms are directed to make arrangements for maintaining the required records.”
So even if a law firm wanted to get rid of the paper files and client matter surrounding any case, they cannot do so for a predetermined period. This is where Modern Office Systems can help! We have restored order to many law firms and legal institutions throughout New York, Long Island and New Jersey by providing filing system options including high density shelving systems, stationary shelving, wood bookcases that reflect the thoughtful character of your law firm and modular casework furniture that favorably improve the work flow of your business.
And don’t forget…for those legal files that need to remain confidential, we can tailor a storage system that incorporates a high level of security to meet your law firm’s requirements. We can even set up an RFID tracking system so you know which member of your staff accesses the information. If a paralegal, lawyer or secretary opens the system and takes a file, it will be recorded through barcode technology.
So whatever storage solution your law firm requires, whether it includes movable shelving, lateral mobile shelving systems, caseworks, records management systems, mailroom furniture or law book cases, we have the best solution to your legal storage dilemma. While electronic filing systems have brought some convenience and efficiency to law firms, it remains true clear that using a mechanical or electrical high density mobile shelving system to easily store your paper records is still the most effective and convenient way. Take a look at what Modern Office Systems has to offer for your law office. We’ll help you stay on track with all your legal filing needs.